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Entry and Basic-level Computers, software development and services Jobs in Africa
2
jobs
Badili Properties
Personal Assistant (PA)
Nairobi, Kenya
Suetech Business Systems Limited
Presales Engineer Intern
Nairobi, Kenya
Co-Creation Hub (CcHUB) Nigeria
CLOSEDFinance Associate
Lagos, Nigeria
Co creation hub
CLOSEDFinance Associate
Lagos, Nigeria
MSVL Group
Fast Apply
Telematics Technician
Mombasa, Kenya
Infinion Technologies
CLOSEDProject Manager
Lagos, Nigeria
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Technoserve
CLOSEDProgram Intern
Mombasa, Kenya
Closing: May 10, 2024
Closing todayPublished: Apr 29, 2024 (12 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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- We are seeking a dynamic and organized individual to join our team as a PA. The ideal candidate will provide comprehensive support to the executive team, ensuring smooth and efficient operation of daily tasks. This role requires a high level of professionalism, discretion, and excellent communication skills. Proficiency in English is essential, with proficiency in Swahili and Hindi considered advantageous. The PA will play a crucial role in managing administrative tasks, facilitating communication, and maintaining effective office operations.
Qualifications:
- Bachelor's degree or equivalent experience in a relevant field.
- Proven experience in administrative support or executive assistance roles.
- Prior practice in travel logistics and bookings, ensuring seamless and efficient coordination of itineraries and accommodations.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills in English; proficiency in Swahili and Hindi is highly desirable.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
- Flexibility and adaptability to changing priorities and responsibilities.
Responsibilities
- We are seeking a dynamic and organized individual to join our team as a PA. The ideal candidate will provide comprehensive support to the executive team, ensuring smooth and efficient operation of daily tasks. This role requires a high level of professionalism, discretion, and excellent communication skills. Proficiency in English is essential, with proficiency in Swahili and Hindi considered advantageous. The PA will play a crucial role in managing administrative tasks, facilitating communication, and maintaining effective office operations.
Qualifications:
- Bachelor's degree or equivalent experience in a relevant field.
- Proven experience in administrative support or executive assistance roles.
- Prior practice in travel logistics and bookings, ensuring seamless and efficient coordination of itineraries and accommodations.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills in English; proficiency in Swahili and Hindi is highly desirable.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
- Flexibility and adaptability to changing priorities and responsibilities.
Executive Support:
- Manage and maintain executive schedules, including arranging appointments, travel, and accommodation.
- Organize and prioritize incoming correspondence, including emails, letters, and phone calls.
- Travel planning, from booking flights and accommodations to coordinating ground transportation and creating detailed itineraries.
- Coordinate meetings, conferences, and events, including logistical arrangements and preparation of materials.
- Maintain accurate records and files, both digital and physical, ensuring information is easily accessible.
- Handle confidential and sensitive information with discretion and confidentiality.
Communication:
- Serve as the primary point of contact for internal and external communications on behalf of the executive team.
- Draft and proofread correspondence, memos, and other written materials.
- Facilitate communication between the executive team and various stakeholders, including clients, partners, and employees.
Office Management:
- Oversee office operations, including managing office supplies, equipment, facilities and maintain efficient filing systems and procedures.
- Coordinate with vendors and service providers to ensure the smooth functioning of office infrastructure.
Research and Analysis:
- Conduct research on various topics as directed by the executive team.
- Compile and analyse data to support decision-making and strategic planning.
- Prepare briefs, summaries, and reports based on research findings.
Team Collaboration:
- Collaborate with other department members of the team to streamline processes and enhance efficiency.
- Provide support and assistance to colleagues as needed, fostering a positive and collaborative work environment.
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